Module 2 Suspicious transaction report specifications

Version 4.2.1

Includes specifications for Suspicious Transaction Reports (STR)

5.2.1 Detailed Specification Layout (Format Version 04) - STR

The following specifications outline the format for suspicious transaction reports (STR) included in a batch, based on batch report format version “04”.

Changes to this module are editorial revisions only. There are no legislative changes or changes in format.

Any report parts that are not applicable do not need to be included. However, all fields in each applicable part must be included, unless you are deleting a report (as explained in Section 3.4 and Part A below). If any fields in applicable parts have no data, pad those fields with spaces or zeros according to the required field format. For additional information about STR fields, refer to Guideline 3A: Submitting Suspicious Transaction Reports to FINTRAC Electronically.

The layout for each STR report will be as follows, with all the parts of each transaction together:

You can choose either of the following layouts for the parts of each transaction in your STR reports:

Part A: Information about where the transaction took place
This part is for information about you, the reporting entity required to report the transaction to FINTRAC. It is also for information about the physical location where the transaction took place or was attempted.  If you need more information about what type of person or entity is a reporting entity, see the series of guidelines prepared by FINTRAC to explain reporting and other obligations.
If you have multiple branch or office locations, the information in this section should be about the branch or office location where the transaction took place or was attempted. Transactions that happened or were attempted at different branch or office locations should be reported on separate reports.

Field No. Field Name Format Comment

±

Part ID

X(2)

“A1”

±

Report sequence number

9(5)RJZ

Report sequence number within the preceding sub-header

±

Reporting entity report reference number

X(20)LJ

A unique report reference number is required for each report submitted from the same reporting entity.
If you need to access this report in F2R, as explained in Section 3.4.2, this information will be in field 6A in Part A.

±

Action code

X(1)

If you are submitting a new batch (batch type “A”), enter “A” to indicate there is no change or deletion as this is a new report.
If you are submitting a correction batch (batch type “C”), indicate whether this report is to be changed or deleted from a previously accepted batch.
To change a report, use the action code “C” and complete the rest of the report.
To delete a report, use the action code “D”. After you have provided your reporting entity's identifier number in fields A1, immediately delimit that report with carriage return, line feed (<CRLF>). Continue with the next report or the batch trailer, as appropriate.

*1

Reporting entity's identifier number

9(7)RJZ

Enter your seven-digit identifier number assigned to you by FINTRAC at enrolment. For more information about this, contact your F2R administrator.
This field is mandatory. If it is invalid, the entire batch will be rejected.

*1A

Reporting entity's location number

X(15)LJ

This represents information about where the transaction took place or was attempted. Location numbers are assigned during the FINTRAC enrolment process and maintained by your F2R administrator. For more information about this, contact your F2R administrator.
For deposit taking institutions, this number is the branch portion of your transit number with leading zeroes. For example, the location number for branch 02831 of bank number 0004 would be 02831.
For other types of reporting entities, this number will be created and assigned to you by FINTRAC.
This field is mandatory. If it is invalid, the report will be rejected.

*7

Contact's surname

X(20)LJ

Enter the surname of the individual FINTRAC can contact for clarification about this report.
This field is mandatory. If it is not included, the report will be rejected.  

*8

Contact's given name

X(15)LJ

Enter the given name of the individual FINTRAC can contact for clarification about this report.
This field is mandatory. If it is not included, the report will be rejected.  

9

Contact's other name/initial

X(10)LJ

Enter the middle initial or other name of the individual FINTRAC can contact for clarification about this report.

*10

Contact person telephone number

X(20)LJ

Enter the telephone number of the individual FINTRAC can contact for clarification. Include the extension in field A10A if applicable.
Format 999-999-9999
This field is mandatory. If it is not included, the report will be rejected.

10A

Contact person telephone extension number

9(10)RJZ

Enter the telephone extension number, if any available.

*11

Type of reporting entity

X(1)LJ

Enter the appropriate code to indicate the type of activity applicable to the transaction that took place.

Code
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
Description
Accountant
Bank
Caisse populaire
Agent of the Crown that sells or redeems money orders
Casino
Co-op credit society
No longer applicable for this field
No longer applicable for this field
Life insurance broker or agent
Life insurance company
Money services business
Provincial savings office
Real estate
Credit union
Securities dealer
Trust and/or loan company
British Columbia notary
Dealer in precious metals and stones
Credit union central
Financial services cooperative

This field is mandatory. If it is not included, the report will be rejected.

±12

Attempted transaction  indicator

9(1)

If the transaction being reported was completed, enter “0”. If the transaction being reported was attempted, enter “1”.
This field is required. If it is invalid the report will be rejected.
If you need to access this report in F2R, as explained in Section 3.4.2, this information will be in the box above field 1 in Part A.

Total characters in Part A: 127 - Each STR must include Part A.

Part B1: Information about transaction
This part is for information about the transaction(s) that led you to the suspicion of a connection to money laundering or terrorist financing. Provide details about how the transaction was initiated (i.e., where the money came from). Details about how the transaction was completed (i.e., where the money went) go in Part B2. In the case of an attempted transaction, this would include information about how it was proposed to be initiated.
Your suspicion could be based on a series of transactions. In that case, include in this report the information for each transaction that led to the suspicion.

Field No. Field Name Format Comment

±

Part ID

X(2)

“B1”

±

Part sequence number

9(2)RJZ

Sequence number of the reportable transaction included in the report, beginning at 01 and with a maximum of 99. If you have more than 99 transactions for a particular report, submit the rest on a separate report.

*1

Date of transaction

X(8)LJ

Enter the date of the transaction that caused suspicion. If the transaction was outside normal business hours, and you do not have the date, use the night deposit indicator field.
Date format YYYYMMDD.
Date should be no earlier than the coming into force date of November 8, 2001, for this report type.
This field is mandatory, unless you indicate a deposit outside normal business hours in field B3. If the transaction being reported was attempted and, because of this, information for field B1 or B3 is not available, you can space-fill this field.

2

Time of transaction

X(6)LJ

Enter the time of the transaction that caused suspicion. If the transaction was outside normal business hours, and you do not have the time, use the night deposit indicator field.
Time format HHMMSS (space-fill if time not available)
This field requires reasonable efforts.

*3

Night deposit indicator

9(1)

If the transaction was outside normal business hours, enter a “1” in this field. Otherwise, enter “0”.
This field is mandatory, unless you indicate a date of transaction in field B1. If the transaction being reported was attempted and, because of this, information for field B3 or B1 is not available, you can space-fill these fields.

4

Date of posting

X(8)LJ

Enter the date the transaction cleared, if this differs from the date of the transaction provided above. In the case of an attempted transaction, this field would not apply and should be space-filled.
Date format YYYYMMDD.
This field requires reasonable efforts.

*5

Detail funds involved in initiating transaction

X(1)LJ

Enter the appropriate code to indicate the type of funds involved in initiating the transaction. If the selections provided do not cover the particular transaction, indicate “Other” and provide details in field 5A.

Code
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Description
Cash in
Withdrawal from account
Redeemed casino chips
Negotiated cheque
Incoming electronic funds transfer
Negotiated bank draft
Negotiated life insurance policy
Negotiated money order
Real estate
Negotiated securities
Negotiated traveller's cheques
Other
Diamonds
Jewellery
Precious metals
Precious stones (excl. diamond)

This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B5 is not available, you can space-fill this field.

5A

Other type of funds

X(20)LJ

Provide a description of “Other” as explained above. This field is required if code “L” is entered in field B5.

*6

Amount of transaction

X(15)d
RJZ

Enter the total of funds involved in the transaction, including two decimal places. This is the total amount received to start the transaction. What happens to that total will be explained in Part B2 as one or more dispositions. If this amount was not in Canadian funds, you do not have to convert it but provide the currency information in field B7.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B6 is not available, you can space-fill this field.

*7

Transaction currency

X(3)LJ

Enter the currency of the transaction, even if it was in Canadian funds. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B7 is not available, you can space-fill this field.

*8

Other institution name and number or other person or entity

X(35)LJ

This is for additional information about the funds described in field B5. Provide the name and the identification number if applicable of any other institution involved in the transaction or provide the name of any other person or entity involved in the transaction. If more than one other was involved, put the information about the others in Part G.
This field is mandatory if applicable.

*9

Other person or entity account number

X(30)LJ

This is for additional information about the funds described in field B5. Provide the account number if applicable of any other person or entity involved in the transaction. If more than one other was involved, put the information about the others in Part G.
This field is mandatory if applicable.

*10

How the transaction was conducted

X(1)LJ

Enter the appropriate code to indicate how the transaction was conducted or attempted. If the selections provided do not cover this particular transaction, indicate “Other” and provide details in field B10A.

Code
A
B
C
D
E
F
G
H
I
Description
In-branch/Office/Store
ABM (Automated banking machine)
Armoured car
Courier
Mail deposit
Telephone
Other
Night deposit (this code must be used if “1” is entered in field B3)
Quick drop

This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B10 is not available, you can space-fill this field.

10A

Other description

X(20)LJ

Provide a description of “Other” as explained above. This field is required if code “G” is entered in field B10.

11

ID number of the person initially identifying a suspicious transaction

X(15)LJ

Enter the identification number of the person who first identified the suspicious behaviour leading to the report. If that person does not have an identifier number, space-fill this field.
This field requires reasonable efforts.

Total characters in Part B1: 167 - Each STR must include Part B1.

Part B2: Information about transaction disposition
This part is for information about how the transaction was completed (i.e., where the money went). In the case of an attempted transaction, this would include information about how it was proposed to be completed.
You have to provide information about the individual conducting the transaction in Part D. If the disposition was on behalf of an entity (other than an individual), refer to Part E to provide the information about that entity. If the disposition was on behalf of another individual, refer to Part F to provide the information about the individual.

Field No. Field Name Format Comment

±

Part ID

X(2)

“B2”

±

Part sequence number

9(2)RJZ

Sequence number of the disposition, beginning at 01.
If you need to enter more than one disposition for a particular transaction, you do so by including another disposition record with the part sequence number incremented by one, to a maximum of 30, once you have entered all information for the previous disposition.

*12

Disposition of funds

X(1)LJ

Enter the appropriate code to indicate what happened to the funds involved in the transaction. If the selections provided do not cover this particular disposition, indicate “Other” and provide details in field B12A.

Code
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Description
Deposit to an account
Outgoing electronic funds transfer
Conducted currency exchange
Purchase of casino chips
Purchase of bank draft
Purchase of money order
Purchase of traveller's cheques
Life insurance policy purchase or deposit (provide number in field B12B)
Securities purchase or deposit
Real estate purchase or deposit
Cash out
Other
Purchase diamonds
Purchase jewellery
Purchase precious metals
Purchase stones (excl. diamonds)

This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B12 is not available, you can space-fill this field.

12A

Other description

X(20)LJ

Provide a description of “Other” as explained above. This field is required if code “L” is entered in field B12.

12B

Life insurance policy number

X(30)LJ

Provide the life insurance policy number if disposition was a “Life insurance policy purchase or deposit”. This field is required if code “H” is entered in field B12.

*13

Amount of disposition

X(15)d
RJZ

Enter the amount of funds involved in the disposition, including two decimal places. If the amount was not in Canadian funds, you do not have to convert it but provide the currency information in field B14.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B13 is not available, you can space-fill this field.

*14

Disposition currency

X(3)LJ

Enter the currency of the disposition, even if it was in Canadian funds. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B14 is not available, you can space-fill this field.

*15

Other institution name and number or other person or entity

X(35)LJ

This is for additional information about the funds described in field B12. Provide the name including the identification number if applicable of any other institution involved in the disposition or provide the name of any other person or entity involved in the disposition. If more than one person or institution was involved, put the information about the others in Part G.
This field is mandatory if applicable.

*16

Other person or entity account or policy number

X(30)LJ

This is for additional information about the funds described in field B12. Provide the account or policy number of any other person or entity involved in the disposition. If more than one person or entity was involved, put the information about the others in Part G.
This field is mandatory if applicable.

±17

On behalf of indicator

X(1)LJ

Enter the appropriate code to indicate on whose behalf the disposition of funds is made.

Code
C
E
F
G

 
Description
Not applicable (complete Part D)
On behalf of an entity (complete Part D and Part E)
On behalf of another individual (complete Part D and Part F)
Employee depositing cash to employer's business account (complete Part D). To include Part D, field B2.12 must be code A (deposit to an account) and field C3 must be code B (business account).

This field is required. If it is invalid, the report will be rejected.

If you need to access this report in F2R, as explained in Section 3.4.2, this information will be at the top of Part B2 (above field 12).

Total characters in Part B2: 139 - Each STR must include part B2.

Part C: Account information (if applicable)
This part is for information about the account if the transaction was in fact related to an account. For example, if the related disposition was a “Deposit”, this part is required.
As explained earlier, it is possible to have more than one transaction per report, and more than one disposition per transaction. Provide the account information, if applicable, for each transaction included in the report.
If a transaction was not related to an account, do not include Part C in the report for that transaction. In the case of an attempted transaction, this would include information about the account that was proposed to be involved.

Field No. Field Name Format Comment

±

Part ID

X(2)

“C1”

±

Part sequence number

9(2)RJZ

Sequence number of the account information related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2).

*1

Branch or transit number where account held

X(12)LJ

Enter the branch number, transit number, or other appropriate identifying number of the entity where the account is held, when applicable to the transaction. For example, if it is a bank account, enter the five-digit bank branch number and space-fill the rest of the field.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C1 is not available, you can space-fill this field.

*2

Account number

X(30)LJ

Enter the number of the account.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C2 is not available, you can space-fill this field.

*3

Account type

X(1)LJ

Enter the appropriate code to indicate the type of account. If the selections do not cover this particular account, indicate “Other” and provide details in field C3A.

Code
A
B
C
D
Description
Personal
Business
Trust
Other

This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C3 is not available, you can space-fill this field.

3A

Other description

X(20)LJ

Provide a description of “Other” as explained above. This field is required if “D” is entered in field C3.

*4

Account currency

X(3)LJ

Enter the type of currency for the relevant account. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C4 is not available, you can space-fill this field.

*5A

Account holder 1

X(45)LJ

Enter the full name of each account holder, up to three. If there are more than three, you need not provide more.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for this field is not available, you can space-fill this field.

*5B

Account holder 2

X(45)LJ

Enter the full name of each account holder, up to three. If there are more than three, you need not provide more.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for this field is not available, you can space-fill this field.

*5C

Account holder 3

X(45)LJ

Enter the full name of each account holder, up to three. If there are more than three, you need not provide more.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for this field is not available, you can space-fill this field.

6

Date opened

X(8)LJ

Enter the date the individual or entity opened the account.
Date format YYYYMMDD.
Must be later than 1900 and cannot be a future date.
This field requires reasonable efforts.

7

Date closed

X(8)LJ

Enter the date the entity or individual closed the account, if applicable.
Date format YYYYMMDD.
Cannot be a future date and must not be earlier than the date opened.
This field requires reasonable efforts.

*8

Status of the account

X(1)LJ

Enter the appropriate code to indicate whether the account was active, inactive or dormant at the time of the transaction.

Code
A
B
C
Description
Active
Inactive
Dormant

This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C8 is not available, you can space-fill this field.

Total characters in Part C: 222 - If a transaction was not related to an account, do not include Part C in the report for that transaction.

Part D: Information about the individual conducting the transaction
This part is for information about the individual who conducted or attempted to conduct the transaction. As explained earlier, it is possible to have more than one transaction per report. Provide this information for each transaction included in the report.

Field No. Field Name Format Comment

±

Part ID

X(2)

“D1”

±

Part sequence number

9(2)RJZ

Sequence number of the individual conducting the transaction (must match the part sequence number of the corresponding transaction in Part B1)

1

Surname

X(20)LJ

Enter the last name of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

2

Given name

X(15)LJ

Enter the first name of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts

3

Other name/initial

X(10)LJ

Enter the middle initial or other name (if applicable) of the individual who conducted or attempted to conduct the transaction. This field requires reasonable efforts

*4

Entity client number

X(12)LJ

Enter the client number issued to the individual who conducted or attempted to conduct the transaction, if applicable. This field is mandatory if applicable.

5

Street address

X(30)LJ

Enter the civic address of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

6

City

X(25)LJ

Enter the town or city of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

7

Country

X(2)LJ

Enter the country of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

8

Province/State

X(20)LJ

Enter the province or state of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

9

Postal/zip code

X(9)LJ

Enter the zip code of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

10

Country of residence

X(2)LJ

Enter the country of permanent residence of the individual who conducted or attempted to conduct the transaction. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field requires reasonable efforts.

10A

Country of citizenship

X(2)LJ

Enter the country of citizenship of the individual who conducted or attempted to conduct the transaction. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field requires reasonable efforts.

11

Home telephone number

X(20)LJ

Enter the home telephone number of the individual who conducted or attempted to conduct the transaction. This field requires reasonable efforts.
Field D11A, home telephone extension number, has been eliminated.

12

Individual's identifier

X(1)LJ

Enter the appropriate code to indicate the document used to identify the individual who conducted or attempted to conduct the transaction. If the selections provided do not cover the identifier used, indicate “Other” and provide details in field D12A.

Code
A
B
C
D
E
F
Description
Driver's licence
Birth certificate
Provincial health card
Passport
Other
Record of Landing or Permanent residence card

This field requires reasonable efforts.

12A

Other description

X(20)LJ

Provide a description of “Other” as explained above.
This field is required if code “E” is entered in field D12.

13

ID number

X(20)LJ

Enter the number of the document described in field D12 or D12A that was used to identify the individual who conducted or attempted to conduct the transaction. 
This field requires reasonable efforts.
Note: A social insurance number (SIN) should not be provided in this field. If the identifier document described in field D12A is a SIN card, space-fill field D13.

14

Country of issue

X(2)LJ

Enter the country of issue of the document used to identify the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

15

Province/State of issue

X(20)LJ

Enter the province or state of issue of the document used to identify the individual who conducted or attempted to conduct the transaction.
If the country of issue is Canada, this field must contain a valid Canadian province or territory. If it is the United States or Mexico, this field must contain a valid state. Refer to the relevant code tables in the technical documentation area of the Publications page on FINTRAC's Web site for valid provinces, territories and states.
This field requires reasonable efforts.

16

Individual's date of birth

X(8)LJ

Enter the date of birth of the individual who conducted or attempted to conduct the transaction.
Date format YYYYMMDD.
Must be within the past 120 years, and cannot be a future date.
This field requires reasonable efforts.

17

Individual's occupation

X(30)LJ

Enter the occupation of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

18

Individual's business telephone number

X(20)LJ

Enter the business telephone number of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

18A

Individual's business telephone extension number

9(10)RJZ

Enter the telephone extension number, if any available.

19

Individual's employer

X(35)LJ

Enter the name of the entity or individual who is the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

20

Street address

X(30)LJ

Enter the civic address of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

21

City

X(25)LJ

Enter the town or city of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

22

Country

X(2)LJ

Enter the country of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

23

Province/State

X(20)LJ

Enter the province or state of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

24

Postal/zip code

X(9)LJ

Enter the postal or zip code of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

25

Employer's business telephone number

X(20)LJ

Enter the business telephone number of the employer of the individual who conducted or attempted to conduct the transaction.
This field requires reasonable efforts.

25A

Employer's business telephone extension number

9(10)RJZ

Enter the telephone extension number, if any available.

Total characters in Part D: 453 - Each STR transaction must include Part D.

Part E: Information about the entity on whose behalf the transaction was conducted (if applicable)
This part only applies if the disposition was conducted or attempted on behalf of a third party other than an individual, as indicated in Part B2. To include Part E, the on behalf of indicator in Part B2 (field B17) has to be “E”.

Field No. Field Name Format Comment

±

Part ID

X(2)

“E1”

±

Part sequence number

9(2)RJZ

Sequence number of the “on behalf of an entity” information related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2).

1

Corporation, trust or other entity name

X(35)LJ

Enter the full name of the corporation or other entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

2

Type of business

X(20)LJ

Describe the type of business for the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

3

Street address

X(30)LJ

Enter the full civic address of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

4

City

X(25)LJ

Enter the town or city of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

5

Country

X(2)LJ

Enter the country of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

6

Province/State

X(20)LJ

Enter the province or state of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

7

Postal/zip code

X(9)LJ

Enter the postal or zip code of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

8

Business telephone number

X(20)LJ

Enter the telephone number of the entity on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

8A

Business telephone number extension

9(10)RJZ

Enter the telephone extension number, if any available.

9

Incorporation number

X(14)LJ

Enter the incorporation number of the entity, if it is a corporation.
This field requires reasonable efforts, if this part is applicable and if the entity is a corporation.

10

Country of incorporation

X(2)LJ

Enter the country of issue of the incorporation number of the entity on whose behalf the transaction was conducted or attempted (if it was a corporation).
This field requires reasonable efforts, if this part is applicable and the entity is a corporation.

11

Province/State of incorporation

X(20)LJ

Enter the province or state of issue of the incorporation number of the entity on whose behalf the transaction was conducted or attempted (if it was a corporation).
If the country of issue is Canada, this field must contain a valid Canadian province or territory. If it is the United States or Mexico, this field must contain a valid state. Refer to the relevant code tables in the technical documentation area of the Publications page on FINTRAC's Web site for valid provinces, territories and states.
This field requires reasonable efforts, if this part is applicable and the entity is a corporation.

12A

Individuals authorized to bind the entity or act with respect to the account Individual's name 1

X(35)LJ

Enter the name of an individual who has authority to conduct transactions through the account.
This field requires reasonable efforts, if this part is applicable.

12B

Individuals authorized to bind the entity or act with respect to the account Individual's name 2

X(35)LJ

Enter the name of an individual who has authority to conduct transactions through the account.
This field requires reasonable efforts, if this part is applicable.

12C

Individuals authorized to bind the entity or act with respect to the account Individual's name 3

X(35)LJ

Enter the name of an individual who has authority to conduct transactions through the account.
This field requires reasonable efforts, if this part is applicable.

Total characters in Part E: 316 - Do not include Part E in the report for that transaction if it was not conducted or attempted on behalf of an entity or if an employee deposited cash in his or her employer's business account.

Part F: Information about the individual on whose behalf the transaction was conducted (if applicable)
This part only applies when the disposition was conducted or attempted on behalf of a third party that is an individual. 
If the individual conducted the disposition on his or her own behalf, this part does not apply. In that case, information about the individual should be put in Part D.  If the disposition was conducted or attempted on behalf of an entity (other than an employee depositing cash in his or her employer's business account), Part E should be completed. 
To include Part F, the on behalf of indicator in Part B2 (field B17) has to be “F”.

Field No. Field Name Format Comment

±

Part ID

X(2)

“F1”

±

Part sequence number

9(2)RJZ

Sequence number of the “on behalf of an individual” related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2).

1

Surname

X(20)LJ

Enter the surname of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

2

Given name

X(15)LJ

Enter the given name of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

3

Other name/initial

X(10)LJ

Enter the middle initial or other name (if applicable) of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

4

Street address

X(30)LJ

Enter the civic address of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

5

City

X(25)LJ

Enter the town or city of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

6

Country

X(2)LJ

Enter the country of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

7

Province/State

X(20)LJ

Enter the province or state of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

8

Postal/zip code

X(9)LJ

Enter the postal or zip code of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

9

Home telephone number

X(20)LJ

Enter the home telephone number of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.
Field F9A, home telephone extension number, has been eliminated.

10

Office telephone number

X(20)LJ

Enter the office telephone number of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

10A

Office telephone extension number

9(10)RJZ

Enter the telephone extension number, if any available.

11

Individual's date of birth

X(8)LJ

Enter the date of birth of the individual on whose behalf the transaction is conducted or attempted.
Date format YYYYMMDD.
Must be within the past 120 years, and cannot be a future date.
This field requires reasonable efforts, if this part is applicable.

12

Individual's identifier

X(1)LJ

Enter the appropriate code to indicate the document used to identify the individual on whose behalf the transaction was conducted or attempted. If the selections provided do not cover the identifier used, indicate “Other” and provide details in field F12A.

Code
A
B
C
D
E
F
Description
Driver's licence
Birth certificate
Provincial health card
Passport
Other
Record of Landing or Permanent residence card

This field requires reasonable efforts, if this part is applicable.

12A

Other description

X(20)LJ

Provide a description of “Other” as explained above. This field is required if code “E” is entered in field F12.

13

ID number

X(20)LJ

Enter the number of the document described in field F12 or F12A that was used to identify the individual on behalf of whom the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.
Note: A social insurance number (SIN) should not be provided in this field. If the identifier document described in field F12A is a SIN card, space-fill field F13.

14

Country of residence

X(2)LJ

Enter the country of permanent residence of the individual on whose behalf the transaction was conducted or attempted. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field requires reasonable efforts, if this part is applicable.

14A

Country of citizenship

X(2)LJ

Enter the country of citizenship of the individual on whose behalf the transaction was conducted or attempted. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site.
This field requires reasonable efforts, if this part is applicable.

15

Country of issue

X(2)LJ

Enter the country of issue of the document used to identify the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

16

Province/State of issue

X(20)LJ

Enter the province or state of issue of the document used to identify the individual on whose behalf the transaction was conducted or attempted.
If the country of issue is Canada, this field must contain a valid Canadian province or territory. If it is the United States or Mexico, this field must contain a valid State. Refer to the relevant code tables in the technical documentation area of the Publications page on FINTRAC's Web site for valid provinces, territories and States.
This field requires reasonable efforts, if this part is applicable.

17

Individual's occupation

X(30)LJ

Enter the occupation of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

18

Individual's employer

X(35)LJ

Enter the name of the entity or individual who is the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

19

Street address

X(30)LJ

Enter the civic address of the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

20

City

X(25)LJ

Enter the town or city of the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

21

Country

X(2)LJ

Enter the country of the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

22

Province/State

X(20)LJ

Enter the province or state of the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

23

Postal/zip code

X(9)LJ

Enter the postal or zip code of the employer of the individual on whose behalf the transaction was conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

24

Employer's telephone number

X(20)LJ

Enter the business telephone number of the employer of the individual on whose behalf the transaction is conducted or attempted.
This field requires reasonable efforts, if this part is applicable.

24A

Employer's telephone extension number

9(10)RJZ

Enter the telephone extension number, if any available.

25

Relationship to individual

X(1)LJ

Enter the appropriate code to indicate the relationship of the person conducting or attempting the transaction to the individual on whose behalf the transaction is conducted. If the selections provided do not cover the relationship, indicate “Other” and provide details in field F25A.

Code
A
B
C
D
E
F
G
H
I
J
Description
Accountant
Agent
Legal counsel
Borrower
Broker
Customer
Employee
Friend
Relative
Other

This field requires reasonable efforts, if this part is applicable.

25A

Other relationship

X(20)LJ

Provide a description of “Other” as explained above. This field is required if code “J” is entered in field F25.

Total characters in Part F: 462 - Do not include Part F in the report for that transaction if it was not conducted or attempted on behalf of another individual or if an employee deposited cash in his or her employer's business account.

Part G: Description of suspicious activity
This part explains what led you to believe there was something suspicious about the transaction. 

Field No. Field Name Format Comment

±

Part ID

X(2)

“G1”

±

Part sequence number

9(2)RJZ

Sequence number of the description of the suspicious transaction, beginning at 01. If more than 400 characters are required in field G1, add another Part G and increment the sequence number by 1.

 *1

Description of suspicious activity

X(400)LJ

The more information that you provide to explain the basis of your suspicion, the more valuable your report will be. The ideal response would clearly and completely describe all of the factors or unusual circumstances which led you to a suspicion of money laundering or terrorist financing, and would provide as many relevant details as possible to support this determination. If this report is about one or more attempted transactions please describe why each transaction was not completed.
This field is mandatory. If it is not included, the report will be rejected.

Total characters in Part G: 404 - Each STR must include Part G.

Part H: Action taken (if applicable)
This part is for you to describe any action taken by you, if applicable, as a result of the suspicious transaction report. There is no requirement for you to take any action other than to report, but if you do, please provide the details in this section.

Field No. Field Name Format Comment

±

Part ID

X(2)

“H1”

±

Part sequence number

9(2)RJZ

Sequence number of the description of the Action Taken, beginning at 01. If more than 400 characters are required in field H1, add another Part H and increment the sequence number by 1.

*1

Description of action taken

X(400)LJ

Identify whether you have taken any action as a result of reporting to FINTRAC. For example, if you are also making a report to a law enforcement agency.
This field is mandatory, if this part is applicable.

Total characters in Part H: 404 - If you did not take any action as described above, do not include Part H in the report for that transaction.

5.3.1 STR Structure Flowchart

STR Structure Flowchart
Date Modified: